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Fee schedules

NT Health aims to recover some of the costs for activities that are required to support research undertaken within its facilities. Fees are chargeable for all site specific assessment (SSA) applications with the exemptions applied for NT Health based investigator initiated studies.

All fees listed in this schedule are exclusive of goods and services tax (GST).

The Research Governance Office (RGO) is required to review all applications for conducting research in NT Health regional health services. SSA fees will be invoiced upon activity being requested, regardless of the approval status of the application.

Clinical trial with full commercial sponsorship

ActivityFees
Initial site specific assessment review fee $3,300 (single site)
Plus $440 (per additional site1)
Amendment submission fee - major RGO review and approval2 $500
Amendment submission fee - minor RGO review and approval3 $250
Non-standard contract review $1500
Completion fee $440

Clinical trial / research funded by grant / collaborative group / not-for-profit organisation

ActivityFees
Initial site specific assessment review fee $350
Non-standard contract review fee $500
Review of amendments fee Nil
Completion fee Nil

  1. Multiple primary health care sites will be considered a single site for the purpose of billing. Each hospital will be considered a single site.
  2. A major amendment is defined as an amendment to the protocol or any other supporting documentation that is likely to affect to a significant degree:
    • the safety or physical or mental integrity of the participants of the trial
    • the scientific value of the trial
    • the conduct or management of the trial
    • contracts amendment/variation
    • the quality or safety of any investigational medicinal product used in the trial.
  3. A minor amendment is defined as changes to the details of research that have no significant implications for participants or for the conduct, management or scientific value of the study and can be regarded as minor amendments (sometimes referred to as administrative amendments). Examples as follows:
    • correction of typographical errors in the protocol or other study documentation
    • amended contact details for the sponsor or project staff
    • appointment of new support staff.

Invoicing process

RGO revenue monies will be invoiced and managed by the RGO. Invoices will be sent directly to the sponsor or coordinating institution and remittance will be required prior to final approval/non-approval of the SSA application.

Contact

NT Health Research Governance Office (RGO)
nthealth.rgo@nt.gov.au
08 8922 7561

Clinical trial fees for industry sponsored clinical trials

ActivityFees
Site start-up fee
includes feasibility, protocol review, budget and contracts negotiation, site initiation visit

Payable upon site activation 		$6,000 - primary
$3,000 - satellite
Site Specific Assessment (SSA) preparation $1,500 - primary
$1,000 - satellite
Yearly Administration fee
Payable on 1st year anniversary of activation of the Study Site and annually thereafter 		$1,500 - primary
$1,000 - satellite
Preparation of Amendment Submission fee – Major (ie include PICF site preparation)
This includes the update of study documents and relevant staff training		 $600
Preparation of Amendment Submission fee – Minor (ie does not include PICF site -preparation)
This includes the update of study documents and relevant staff training 		$400
Online training fee $226 per hour for investigator
$85 per hour for coordinator
Onsite Site Monitoring Visits $450 per day per monitor
Remote monitoring fee $120 per hour
Safety and Administrative Reporting to HREC/RGO
HREC or RGO reporting such as updates to insurance, annual reports 		$100 per occasion
Serious Adverse Event reporting fee
Payable per event. Includes initial, follow-up reports and submission to HREC or RGO 		$350 per occasion
Other correspondence to RGO $100 per occasion
Pre-screening fees $50 per occasion
Re-consenting of a subject at a regularly scheduled study visit $250
Re-consenting of a subject outside a regularly scheduled study visit $330
Lost to follow-up attempt $50 per occasion after 3 attempts
Unscheduled visits $200 per visit
Interpreter service fee $200 per occasion
Site close out fee $1,000 per site
Archiving storage fees 15 years on site (if stored here)   $2,000 per box plus transfer fees by invoice if not paid by sponsor  
Archival retrieval fee $100 per box
Additional Study Participant Travel, Meals and Accommodation 
Travel
Car 		Cents per kilometre method at the rate set out by the Australian Taxation Office (ATO) at the time of travel.
Domestic Travel
Air/ Bus 		The most cost-effective available fare at the time of booking.
Car Services/Taxi Maximum amount of $340 return (total) per visit
Accommodation Costs
The standard of accommodation must be 4 stars (4*) or less. 		Maximum amount of $250 per night
Meals Breakfast up to $25
Lunch up to $30
Dinner up to $50
Travel arrangements fee $50 per occasion

ActivityFees
Pathology set up fee $1400
Haematology panel $23.73
Pathology test fees 
AST $13.58
ALT $13.58
ALP $13.58
Total bilirubin $13.58
Urea $13.58
Creatinine $13.58
Phosphate $13.58
Calcium $13.58
Magnesium $13.58
Sodium $13.58
Potassium $13.58
Chloride $13.58
LDH $13.58
Albumin $13.58
Amylase $13.58
Lipase $13.58
GGT $13.58
Uric acid $13.58
Glucose $13.58
CRP $13.58
Blood drawn $40
Coagulation (prothrombin time (including INR where appropriate), activated partial thromboplastin time, thrombin time (including test for the presence of heparin), test for factor XIII deficiency (qualitative), Echis test, Stypven test, reptilase time, fibrinogen, or 1 of fibrinogen degradation products, fibrin monomer or D-dimer) $65.30 per item
Urinalysis $28.77
24-hour urine protein test albumin/creatinine ratio $28.49
Serum pregnancy test $14.21
Hep B (HBsAg) HBcAb included in price $77.98
HBV PCR $212.94
Hepatitis C antibody, HIV $59.29
Cortisol $42.70
ACTH $42.70
Short synacthen test $141.54
TSH $48.72
T3/FT3 $48.72
T4/FT4 $48.72
Cytology by FNA $95.41
Cytology by FNA with pathology attendance $238.49
Spin and place into storage $15.95
Training in laboratory per hour $345
Yearly Storage or part of (<100 samples) $750
Yearly Storage or part of (>101 samples) $1500
Transport sample within Australia
For first sample to be sent, subsequent samples $5 if sent in same pack 		$38.95
Transport International - Contact Laboratory POA
Data Extract per hour $990

Fees will be charged as per the pathology scheduled fee for tests and procedures above normal patient care.

Consultation with the pathology manager is recommended for quotation and to set up billing process.

Invoicing process

Pathology revenue monies will be invoiced and managed by the Pathology Department.

Contact

Royal Darwin and Palmerston Hospital

Laboratory Manager, RDH pathology administration
Phone: 0437 918 911

Alice Springs Hospital

Laboratory Manager, ASH pathology administration
Phone: 08 8951 7749

Site administrative costs

Activity
Fees
Establishment fee
Applicable when study is initiated and pharmacy documentation is prepared, irrespective of number of subjects recruited
Commercially funded $1,800 per trial
Investigator initiated $900 per trial
Annual fee
Applicable on each anniversary of the study initiation meeting date; and during the year of trial closure if trial is not closed within 4 months of last pharmacy monitor visit or written notification of trial closure.
Commercially funded $1,500 per year
Investigator initiated $750 per year
Completion fee
Applicable after the last pharmacy monitor visit or written notification of trial closure 
Commercially funded $560 per trial
Investigator initiated $280 per trial

Yearly storage fees

Commercially funded studies only, payable from date of site initiation visit then 12 monthly thereafter.

ActivityFees
Room temperature storage $500 per year
Bulky* room temperature storage $700 per year
Refrigerated storage $1,000 per year
Bulky* refrigerated storage $1,200 per year
Freezer storage $1,500 per year
Bulky* freezer storage $1,200 per year
*Bulky goods are defined as any supply that requires a storage area greater than 40cm3

Dispensing/manufacture/sterile preparation fees

ActivityFees
Standard dispensing fees Commercially funded $100 per patient/visit
Investigator initiated $50 per additional item per patient/visit
Complex dispensing fee (for example; 5 items or more per visit, manufacture requiring more than two vials per preparation) Commercially funded $200 per patient/visit
Investigator initiated $100 per additional item per patient/visit
Schedule 8 or restricted schedule 4 Commercially funded $120
Investigator initiated $60
Complex dispensing with sterile or non-sterile manufacturing Non-sterile manufacturing $155 per hour or $3 per capsule Sterile preparation Not currently available on-site

Medicine/ancillary supply cost and handling fees

ActivityFees

Commercially funded

Pharmacy acquisition cost + 20% handling per item per order (capped at $155 per item per order)

Investigator initiated

Pharmacy acquisition cost only

Drug transfer

ActivityFees

Drug transfer to the patient when not onsite, and between primary and satellite sites, will incur an administrative fee for logistics, communications and packaging.

The sponsor will nominate their preferred courier* for commercial transport.

*If the preferred courier is unable to transfer the drug, the pharmacy service will contact the sponsor to confirm alternative options.

$155 per hour, plus commercial transport fee

Additional charges

ActivityFees
Returns storage fee $50 per month from 3 months,
where approval for destruction has not been received
On-site drug destruction $155 per hour - min charge $85 per occasion
Drug re-test date relabelling $155 per hour - min charge $85 per occasion
Remote pharmacy monitoring $155 per hour - min charge $85 per occasion
Clinical review (for example, drug interaction review, medication reconciliation or other, as requested) $155 per hour - min charge $85 per occasion
Online training requirement (any online training required, including any training required in addition to site initiation visit and for pharmacy manual or protocol amendments) $155 per hour per staff member required to undertake training
Patient Pharmaceutical Benefits Scheme co-payments (trials requiring PBS medications to be dispensed by the service, for example to maintain blinding, or additional medications that are not standard of care) PBS co-payment
After-hours services as requested by the investigator/sponsor
Overtime $155 per hour
Call-out $700 per call-out, plus $155 per hour after the first 3 hours
*All fees charged as per fee schedule in addition to after-hours service fees

Please note:

  1. Pharmacy reviews the fee schedule every year and reserves the right to implement the new schedule if the duration of the study exceeds 2 years.
  2. GST increment will be calculated on all items where relevant.
  3. For items not covered in this schedule of fees - fees will be calculated based on the estimated time to undertake the activity.

Contact

Fees only apply for non-standard of care imaging examinations and/or procedures.

ActivityFees
Medical imaging set up fee $1,000
Admin fee (applicable for each year of trial beyond the first 12 months) $800
RECIST reporting $250
Uploading to central review $160
Clinical trials coordinator
  • Imaging uploading
  • Imaging data queries
 $90/hr
Disc burning fee $131 one copy
$146 two copies
Close out fee $300
Imaging fees  
CT Neck/Chest/Abdo/Pelvis $835
CT head $335.46
CT head/ Neck/Chest/Abdo/Pelvis $1170.42
CT Chest with contrast $596.45
CT Abdo Pelvis with contrast $715.84
CT Abdomen no Pelvis $538.83
MRI Brain $587.10
MRI Base of skull (neck) with Contrast $652.29
MRI Pelvis $587.06
MRI Abdomen and Pelvis $913.73
FDG PET $1387.36
Biopsy Fees ( Protocol dependent) TBC

Radiation safety report fees

ActivityFees
Initial report $1,500 or cost as per institution at time of report
Confirmatory report Up to $600

Invoicing process

Radiology revenue monies will be invoiced and managed by the Radiology Department.

Contact

Royal Darwin and Palmerston Hospital

Director Medical Imaging Services, RDH Radiology
XrayAdminRDH.THS@nt.gov.au

Senior PET Technologist, Positron Emission Tomography
Pet.RDH@nt.gov.au

Alice Springs Hospital

Manager, Medical Imaging Services, ASH Radiology
RadiologyAliceHospital.THS@nt.gov.au

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